Patient records
Identity data, contact details, guardians, representatives, contracts, and completeness status in one view.
SaaS for NGO teams
Tichodroma organizes patient records, consents, invoices, and subaccounts.
One workspace for foundations working with sensitive data, settlements, and day-to-day patient support. No scattered spreadsheets, no guessing what needs attention.
- Multi-tenant SaaS
- Roles and permissions
- GDPR and audit
- Backup and access control
Product
Modules for everyday foundation work
Tichodroma organizes workflows that usually drift across spreadsheets, folders, email, and local notes.
Consents and documents
GDPR consents, disability certificates, formal documents, and related invoices without manually tracking many lists.
Subaccounts and settlements
Incoming funds, expenses, tax donations, gifts, corrections, and patient-context reports.
Organization security
Tenant separation, roles, Keycloak, audit trail, and operational procedures prepared for sensitive data.
Daily work
Less operational weight, more time for people
Tichodroma organizes the places where information usually drifts apart: team conversations, paper documents, and working spreadsheets.
Working team
The team sees the same case context and can divide responsibility faster.
Paper documents
Documents, consents, and certificates move into a process instead of separate piles.
Spreadsheets on screen
Spreadsheet work can be gradually replaced by records, reports, and task lists.
Trust
Designed with sensitive data in mind
Organization separation in a multi-tenant model.
Roles, permissions, and audit trail for selected changes.
Backup procedures and administrative access control.
Data location
TODO(jacek): confirm the data processing region.
Encryption in transit
TODO(jacek): describe TLS and connection termination.
Encryption at rest
TODO(jacek): confirm database and backup encryption.
Backups
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RPO/RTO
TODO(jacek): define target recovery parameters.
Data processing agreement
TODO(jacek): prepare DPA/GDPR information.
Data export
TODO(jacek): describe export formats and procedure.
Data deletion
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Audit logs
TODO(jacek): define the audited change scope.
Authentication and 2FA
TODO(jacek): confirm the 2FA policy.
Tenant separation
TODO(jacek): describe organization isolation in the multi-tenant model.
Plans
Start with a demo, then choose the right plan
We recommend guided sales at the start. NGO organizations differ in processes, number of patients, and data migration scope.
starter scope
Start
For smaller organizations that want to organize patient records and basic documentation.
Implementation scope
- Patient records
- GDPR consents
- Basic roles
- Guided implementation
recommended
Organization
For foundations regularly handling patient support, invoices, and subaccounts.
Implementation scope
- Patient subaccounts
- Invoices and documents
- Operational dashboards
- Reports and exports
custom scope
Extended
For larger organizations that need integrations, data migration, and tailored processes.
Implementation scope
- Data migrations
- Dedicated configuration
- Integration support
- Agreed SLA
Examples
Case studies and NGO workflow notes
Published Tichodroma materials about NGO workflows, data obligations, and product usage scenarios.
Practice
A regional association prepared its documentation for audit
A case study on organizing document access, team roles, and case statuses before an audit, without relying on manual summaries.
Practice
How a patient foundation organized 420 active records
A practical case study on moving patient records, consents, documents, and settlement work from scattered spreadsheets into one operating process.
Sales
Book a Tichodroma demo
We will show the flow from patient record through consents and invoices to subaccount settlement, and answer technical and organizational questions.
Questions to start
Is Tichodroma a medical system?
No. Tichodroma supports documentation and NGO operations, but it does not diagnose or replace doctors, accountants, or lawyers.
Can we buy a subscription online immediately?
We start with a conversation and a guided demo, so the implementation scope can match your processes, team size, and data migration needs.
Can Tichodroma help organize daily work?
Yes. Patient records, consents, subaccounts, invoices, and items that need attention stay in one place, so the team can find information faster and keep priorities under control.